All of our time is precious. We must all be respectful of this fact, especially when it comes to meetings. It is my job to keep meetings on track and informative. If you feel that's not the case, please let me know. At some point, we will outgrow our meeting structure. When that happens, speak up and let's brainstorm how to refresh things.
1-on-1 meetings between you and me (frequency: weekly, at least initially).
Group meeting (weekly; 1 hr).
Practice "formal" talks (as-needed).
1-on-1 Meetings
Purpose
Discuss your research progress with me
Identify potential roadblocks and brainstorm potential solutions
Map out the short and long-term trajectory for your project
General check-in
Frequency
A good default is a weekly meeting scheduled for 1 hr (but with the expectation that the full block of time may not be necessary). For senior members of the group, every other week may be more appropriate depending on the individual. We can also schedule ad-hoc meetings as-needed in addition to or in place of the scheduled 1:1 meeting.
Details
After the first few meetings, the topic and agenda of the meeting will be mostly driven by you, so you should come to the meeting prepared with what you may wish to discuss. If you're not sure what to discuss, then that's a great question to ask in and of itself! While most meetings will be based on recent research updates, discussions about professional development, fellowship applications, your career plans, and long-term goals are always welcome. I am here for you!
One important thing to note is that this is not meant to be a meeting where you feel stressed trying to prepare an hour's worth of results to share. Bring what you have, but don't cram. The hour time-block is so that we have sufficient time to brainstorm and debug things together.
Group Meeting
During the initial stages of the Rosen Group, our group meeting structure will fluctuate as we decide what works best for a small but growing group.
Purpose
Take a pulse on the state of the group
Discuss your research progress with the group
Solicit feedback from a larger audience
Put together slides you'll likely re-use later
Frequency
Group meetings take place weekly for 1 hour, excluding university holidays. We strictly adhere to the 1 hour limit out of respect for one another's time and because our attention spans are all limited.
Details
Group meeting is composed of three parts:
Announcements: Any general comments or concerns to address (typically < 5 min).
One sliders: Everyone who is not the main presenter will share a single slide with a figure based on their recent research or literature they are reading, depending on the stage of the project. This slide is meant to inform others what you have been working on and should be viewed as educational — clearly explain the slide to the group so that everyone can understand the context and content. This single slide should be shared with the main presenter before the meeting who can flip through it. Presenting the single slide should take no more than 5 min or so per person.
Update: The main part of the meeting is a single presentation by a group member, either on their current research, literature they have been reading, or a demonstration of a new tool they have learned that the group might benefit from. This is not meant to be a "formal" talk but rather a means of providing more context and receiving more input than is possible via the single slide share format. The update should take no more than 20 min or so, excluding any questions (there will be questions).
Joint Computational Lab Meetings
The computational molecular and materials groups in the CBE department have biweekly, 1 hr meetings where two people give an informal research update (10-20 min + Q&A per person).